HRMS & Payroll Software Built for Indian Companies

Off-the-shelf HRMS or custom?

Modules we build

• Employee database: profiles, documents, departments, reporting lines, assets.
• Attendance: biometric device integration, mobile check-in with GPS and selfie, shifts, overtime.
• Leave: policies, balances, approvals, holidays by location.
• Payroll: salary structures, arrears, incentives, deductions, loans and advances.
• Expenses and reimbursements with receipt upload and approvals.
• Performance: goals, reviews and appraisal cycles.
• Recruitment and onboarding: job openings, candidates, offer letters, onboarding checklists.
• Exit: resignation workflow and full-and-final settlement.

Indian statutory compliance

Payroll calculates Provident Fund, Employee State Insurance, professional tax by state, labour welfare fund where applicable, and income tax (TDS) based on employee declarations and the chosen tax regime. It produces payslips, challan data, ECR files for PF, and annual tax statements data. Rules change with budgets and state notifications, so the system keeps rates configurable — and your accountant or payroll consultant validates outputs.

Employee self-service app

Employees check in, apply for leave, download payslips, submit tax declarations and claim reimbursements from their phone. Managers approve on the go. This cuts HR emails and WhatsApp messages dramatically. See mobile app development.

Integrations

• Biometric and face-recognition attendance devices.
• Bank salary transfer files.
• Accounting software exports (Tally and others) — see Tally vs custom billing.
• Email and WhatsApp notifications.
• Existing ERP — see ERP for manufacturing.

Security and privacy

Salary and personal data are sensitive. Role-based access ensures employees see only their data, managers see their teams, and payroll data is restricted to HR and finance. Audit logs record changes. Data is encrypted in transit, backed up daily and handled in line with India’s data protection law.

Who benefits most from custom HRMS

• Manufacturing units with shifts and contract labour.
• Field sales and service teams needing GPS attendance.
• Hospitals, schools and colleges with complex rosters — see school management software.
• Retail chains and restaurants across many locations.
• Groups with several legal entities and payroll rules.

Implementation plan

From spreadsheets to a working HRMS.

• Time: 6–14 weeks

You'll need: HR policies · Salary structures · Employee master data

1. Requirements and policies

   Document leave rules, shifts, salary components and approvals.

2. Core HR and attendance

   Employee database and attendance first.

3. Payroll with parallel run

   Run payroll alongside your current method for one or two months and compare.

4. Self-service app

   Roll out to employees with training.

5. Advanced modules

   Performance, recruitment and analytics.

HRMS development cost

Estimates; custom web apps start from ₹34,499 for smaller tools.

The return on investment

Companies typically save HR hours every payroll cycle, reduce errors in attendance and overtime, avoid statutory penalties from missed filings, and stop paying per-employee SaaS fees that rise every year. For a 200-person company, the custom build often pays for itself within two to three years.

Why Kode Studio

Our team in Gachibowli, Hyderabad builds custom business software with clear admin panels, mobile apps and integrations, and supports it after launch. You own the code and the data.

Reports HR and management actually use

Headcount and attrition by department, attendance and late-coming trends, overtime costs, leave liability, salary cost by location and entity, and statutory payment status. Dashboards turn payroll from a monthly scramble into information leadership can act on.

Frequently asked questions

What people ask AI about this

Questions people type into ChatGPT, Gemini and Google — answered directly.